AI workspace for project and program teams.Turn Project Evidence Into Decisions.
Docsbench AI agents work through your schedule exports, cost forecasts, workstream updates, and RAID logs, find what the status reports miss, and build the steering packs, change requests, and benefits reviews your sponsors decide on.
- Status checked against the data
- Options costed before the meeting
- Packs revised, baseline intact
The Whole Program Record. One Workspace.
Bring the business case, plans, schedule exports, cost data, workstream reports, RAID logs, change requests, and past steering packs into one project, with your templates and reporting rules. Docsbench’s agents read across all of it, so each review starts from the evidence, not from what the last status report said.
Reconcile Every Update and Log.
Status reports, RAID logs, and submissions from every project, each in its own style. Docsbench applies your categories and status rules, groups likely duplicates for review, keeps every entry’s source and owner, and flags what’s missing. A week of chasing and cleaning becomes one consistent record.
R-14Vendor short of integration developers
RiskProject 2Integration leadI-31Supplier records missing tax IDs
IssueProject 4Likely duplicate: I-07, Project 1Data leadD-09Finance sign-off on cost centers
DependencyProject 5No owner
Find What the Status Report Misses.
Compare baseline with forecast, trace dependencies across workstreams, and check every narrative against the schedule and cost data. Docsbench links each finding to the tasks and cost lines behind it, and marks what still needs an owner’s estimate.
Vendor API delivery
Needed
31 March
Committed
14 April
Integration testing slips 2 weeks
Integration workstream status, as reported“On track”
Rework the Options Before the Meeting.
A budget cut. A new option. A moved date. Tell Docsbench what changed and which files to update. It reworks the model, the report, and the slides, keeps the approved baseline separate from every scenario, and shows what moved.
At $7.5M, the mobile approvals module no longer fits and moves to phase 2.
Budget $8.2M$7.5M: defer mobile approvals
From the First Gate to the Benefits Review.
Every decision point in a project’s life needs its own package, from the gate submission to the steering pack, the change request, the go/no-go, and the closing review. Choose your stage.
Build the Steering Pack From the Data, Not the Narrative.
“Compare the approved baseline with the latest schedule and cost forecast, and explain every variance over our threshold.”
“Consolidate the 23 project submissions into our PMO review format with our RAG rules, and keep missing updates visible.”
“Build the monthly steering pack in last month’s format, with a decisions-required slide at the front.”
Spend less of each month assembling the pack and more of it acting on what the pack shows.
Variance view
9 variances over threshold, each explained
Decisions required
Three decisions this month.
May · Our RAG rules
23 projects · 5 red · 4 missing updates
| Project | Status | Why |
|---|---|---|
| Warehouse robots | Red | Vendor slip, 5 weeks |
| Payroll merger | Red | Cost +18% at completion |
| CRM migration | Amber | Data cleansing behind |
| Pricing tool | No update | Second month missing |
| Fleet telematics | Green | On baseline |
- PowerPoint.pptx
Steering Pack. Status, variances, exceptions, and the decisions needed.
- Excel.xlsx
Controls Workbook. Baseline against forecast for schedule and cost, with variances explained.
- Word.docx
PMO Portfolio Review. Every project on common rules, with shared constraints and missing submissions.
Editable Word documents. Excel workbooks. PowerPoint decks. Open the files, check the work, and keep refining.
Your Governance. Your Baseline.
Docsbench prepares the evidence, options, and packs. Your project managers and specialists check them, and your sponsors and boards decide.
Does Docsbench connect to our scheduling or PPM tools?
It works on exports and documents from them: schedule exports with task logic, cost reports, logs, and status reports. It doesn’t connect to your tools, send reminders, route approvals, or write back.
Will it use our status rules and templates?
Yes. Supply your RAG thresholds, reporting rules, and templates, and Docsbench applies them and can edit your existing packs.
Does it change the baseline?
No. Proposed changes and options are kept as scenarios beside the approved baseline. Changing the baseline is your governance’s decision.
Who decides?
Your sponsors and steering committees. Project managers and specialists validate the assumptions and estimates; Docsbench builds the evidence and drafts the packs for them.
Spend More Time Delivering the Program.
Spend less time chasing updates, reconciling logs, and rebuilding packs. Give your project managers more time for the risks, dependencies, and people the program depends on.
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