AI workspace for preconstruction and estimating teams.Go Into Bid Day With Every Scope Covered.
Docsbench AI agents read the tender package and every subcontractor quote, level each trade against your scope sheets, and build the bid basis, clarifications, and proposal before the deadline.
- Every quote leveled
- No silent scope gaps
- Late addenda handled
Your Bid. One Workspace.
Bring the project manual, drawings, addenda, bid forms, subcontractor quotes, takeoff exports, scope sheets, and past bids into one project. Docsbench’s agents read across all of it, so every requirement, quote, and change is in one place when the deadline arrives.
Know Every Requirement Before the Quotes Come In.
Docsbench reads the full project manual, drawings, and bid documents, sorts every requirement by trade package, and keeps the page reference for each one. Unusual commercial terms and requirements that could fall between trades are flagged before anyone prices the job.
Div 01Liquidated damages $1,800/day
CommercialFlagged09 30 00Tile: 3% attic stock
FlooringS-201 / 6Special inspection of anchors
ConcreteDrawing
Level Scope, Not Just Price.
Quotes arrive as PDFs, emails, spreadsheets, and scans, each worded differently. Docsbench maps every line to your scope sheet and marks each item as included, excluded, allowance, alternate, unclear, or not priced. The bidder’s original wording and quoted amount stay beside your adjustments, so you see the real low bidder.
| Scope | Bidder 1 | Bidder 2 | Bidder 3 |
|---|---|---|---|
| Storefront | Included | Included | Included |
| Sealants | Excluded | Included | Included |
| Door hardware | Included | Allowance | Included |
| Mockup | Not priced | Included | Unclear |
| Quoted | $842k | $856k | $879k |
| Adjusted | $871k | $856k | $879k |
Adjusted low: Bidder 2, though Bidder 1 quoted lowest
Take the Late Addendum in Stride.
An addendum two days out. A revised quote at 11 a.m. A bidder who withdraws. Tell Docsbench what changed, and it updates the leveling, the clarifications, and the bid summary, flags the quotes that no longer match the documents, and shows what moved.
Finish hardware is included in Division 08 per Addendum 4, with keying by the owner.
Built for Every Part of the Bid.
From the first read of the tender to the proposal for negotiated work, each part of the bid has its own documents and its own deadline. Choose the work you want to see.
Compare Every Bidder on the Same Scope.
“Pull the roofing, glazing, and drywall quotes from these emails and PDFs into our scope sheets, keeping each bidder’s original wording.”
“Mark every item as included, excluded, allowance, alternate, unclear, or not priced, and show the adjusted low bidder for each trade.”
“Two quotes came in after Addendum 3. Check which bidders priced it, and update the leveling.”
Spend bid week deciding who to carry, not retyping quotes into spreadsheets.
Bidder C · 2 items
Firestopping excluded · insulation not priced
| $k | A | B | C | D |
|---|---|---|---|---|
| Metal framing | Incl. | Incl. | Incl. | Incl. |
| Board and finish | Incl. | Incl. | Incl. | Incl. |
| Firestopping | Incl. | Incl. | Excl. | Incl. |
| Insulation | Incl. | Allow. | Not priced | Incl. |
| Quoted | 2,140 | 2,065 | 1,980 | 2,210 |
| Plugs | +134 | |||
| Adjusted | 2,140 | 2,065 | 2,114 | 2,210 |
Adjusted low: Bidder B · firestopping plug carried for C
- Excel.xlsx
Leveling Workbook. One sheet per trade: bidders side by side, status for every scope item, quoted and adjusted totals.
- Word.docx
Scope Gap and Follow-Up List. What each bidder left out or left unclear, ready for the calls before bid day.
Editable Word documents. Excel workbooks. PowerPoint decks, with editable charts. Open the files, check the work, and keep refining.
The Number Stays Yours.
Does Docsbench do quantity takeoff?
No. It reads drawings to find requirements, notes, and details, and works with the quantities from your takeoff or estimating system exports.
Can it handle quotes in any format?
Yes. PDFs, emails, spreadsheets, and scanned quotes all go into the same leveling, mapped to your scope sheets and cost codes.
How does it keep our adjustments separate from bidder prices?
Each bidder’s quoted amount and original wording stay unchanged. Plugs and adjustments sit in their own columns, labeled with the instruction behind them.
Does it work with our estimating and bid-management tools?
Bring exports from your estimating, takeoff, and bid-management systems. Docsbench works with the files you upload, alongside the tools you already use.
Who decides the number?
You do. Estimators choose the bidders to carry, set the plugs and markups, and sign the bid. Docsbench prepares and updates the work under your direction.
Bid More Work With the Same Team.
Spend less time reading tenders, retyping quotes, and rewriting clarifications after every addendum. Give your estimators more time to price the risk and pick the jobs worth winning.
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